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Payroll Hours

Where to find it: Sidebar > Money > Payroll Hours

The Payroll Hours page reports on hours worked by each team member for a given period. It’s the bridge between time tracking in Cherp and payroll processing.

This page is visible to managers and accounting users.

Hours by Team Member

The main view shows total hours per person for the selected date range. You can see at a glance how many hours each team member worked and whether that matches expectations.

Selecting Date Ranges

Use the date range picker to choose the payroll period you need. Common selections include:

  • A specific pay period (e.g., March 1-15)
  • A full month
  • A custom date range

Hours Breakdown

Drill into any team member to see their hours broken down by project. This shows you exactly where everyone’s time went — useful for understanding utilization and verifying that hours look right before running payroll.

Export Options

You can export the payroll data for use in external systems. The export includes hours per person, broken down by project, for the selected date range.

Journal Entries

The Journal Entries feature creates monthly payroll allocation entries that move labor costs to project cost-of-goods-sold (COGS) in QuickBooks. This is how Cherp keeps project profitability accurate in your accounting system.

How It Works

Journal entries allocate each person’s labor cost across the projects they worked on during the month. The system calculates the dollar amount based on each person’s hourly cost rate and their logged hours per project.

Employee vs. Contractor Accounts

Journal entries use separate debit and credit accounts for employees and contractors, since they’re typically categorized differently in QuickBooks:

  • Employee labor goes to employee-specific expense and liability accounts
  • Contractor labor goes to contractor-specific accounts

Creating a Journal Entry

  1. Select the month you want to create the entry for
  2. Preview the journal entry to review the debits and credits before posting
  3. Choose your next step:
    • Export as CSV to import into QuickBooks manually
    • Post to QuickBooks to send the journal entry directly via the QuickBooks integration

Always preview before posting — once a journal entry is in QuickBooks, you’ll need to edit or delete it there.

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